EXAM ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR QUESTIONS ANSWERS & ASSOCIATE-GOOGLE-WORKSPACE-ADMINISTRATOR REAL DUMP

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Exam Associate-Google-Workspace-Administrator Questions Answers & Associate-Google-Workspace-Administrator Real Dump

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Google Associate Google Workspace Administrator Sample Questions (Q68-Q73):

NEW QUESTION # 68
External sharing at your company is only permitted for the sales and marketing department. Engineering is not allowed to share externally. You need to configure the sharing settings to comply with this policy. What should you do?

  • A. Create organizational units (OUs) for each department. Configure different external sharing settings for each OU.
  • B. Create separate shared drives for each department with different external sharing settings.
  • C. Configure Drive trust rules to restrict the engineering department from sharing externally.
  • D. Use a data loss prevention (DLP) solution to control external sharing based on user groups.

Answer: A

Explanation:
By creating separate organizational units (OUs) for each department, you can apply different external sharing settings based on the department's requirements. For example, you can configure the sales and marketing department's OU to allow external sharing, while configuring the engineering department's OU to restrict external sharing. This approach allows you to enforce departmental policies efficiently without impacting other departments.


NEW QUESTION # 69
Your company's sales team writes many business proposals in Google Docs. They want to streamline the proposal process by using templates. You need to create a document template with pre-populated sections that the sales team can access. What should you do?

  • A. Create the templates in Google Drive and download the files as PDFs. Upload PDF files to a drive shared with your sales team.
  • B. Create the templates in Google Drive. Make a copy for each sales representative. Transfer ownership of each template to the sales representatives.
  • C. Create the templates in Google Drive. Grant edit access to the sales team.
  • D. Enable organization branding in the Admin console. Create the templates in Google Drive. Add the templates to default themes and templates for the entire organization.

Answer: D

Explanation:
To create document templates with pre-populated sections that the sales team can easily access and use to streamline their proposal process, the most efficient and centrally managed approach is to utilize the Google Workspace template gallery. This involves enabling organization branding (though not strictly required for basic templates, it's often associated with organizational templates) and then adding the created templates to the default themes and templates for the entire organization or specific groups.
Here's a breakdown of why option C is correct and why the others are not the ideal solutions:
C . Enable organization branding in the Admin console. Create the templates in Google Drive. Add the templates to default themes and templates for the entire organization.
This option leverages the built-in template gallery feature of Google Workspace. By creating the templates in Google Docs (which are stored in Google Drive) and then adding them to the organization's default themes and templates through the Google Admin console, you make these templates easily discoverable by all users (or a specific organizational unit) when they go to create a new document from the template gallery. Enabling organization branding can help customize the look and feel, but the crucial part is adding the templates to the gallery.
Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation provides detailed instructions on "Create and manage document templates for your organization." This documentation explains how to prepare a document as a template in Google Drive and then submit it through the Admin console to the template gallery, making it available to users within the organization. Topics covered include:Submitting templates to your organization's gallery: This process involves going to Apps > Google Workspace > Drive and Docs > Templates in the Admin console.
Setting up a custom template gallery: The documentation guides administrators on how to manage the templates that appear for their users.
Organizational units: Templates can often be made available to specific organizational units, allowing for tailored templates for different teams like the sales team.
A . Create the templates in Google Drive. Grant edit access to the sales team.
Granting edit access to the sales team on the master templates is problematic. It could lead to accidental or intentional modifications of the original templates, causing inconsistencies and requiring ongoing management to ensure the templates remain in their intended state. Users should ideally create copies of the template to work on, leaving the original template untouched.
Associate Google Workspace Administrator topics guides or documents reference: Best practices for file sharing and collaboration in Google Drive emphasize providing appropriate levels of access. For templates, the goal is usually for users to use the template to create new documents, not to edit the original.
B . Create the templates in Google Drive. Make a copy for each sales representative. Transfer ownership of each template to the sales representatives.
This approach is inefficient and difficult to manage. Creating and transferring ownership of individual copies of the template to each sales representative would be time-consuming for the administrator. Furthermore, if the template needs to be updated, each individual copy would need to be modified, leading to version control issues and inconsistencies across the sales team.
Associate Google Workspace Administrator topics guides or documents reference: Google Drive's sharing and ownership features are designed for collaborative work on documents, not for distributing and managing templates in this manner. Centralized management through the template gallery is the recommended method.
D . Create the templates in Google Drive and download the files as PDFs. Upload PDF files to a drive shared with your sales team.
Saving the templates as PDFs defeats the purpose of having editable templates. The sales team would not be able to easily modify the pre-populated sections or add their specific proposal details to a PDF. Templates are meant to be starting points for new, editable documents.
Associate Google Workspace Administrator topics guides or documents reference: Google Docs is designed for creating and editing documents. Templates are a feature within this editable format, allowing users to start with a pre-structured document that they can then customize. PDFs are for final, non-editable versions.
Therefore, the correct approach is to leverage the Google Workspace template gallery to provide a streamlined and centrally managed way for the sales team to access and use the proposal templates. This is achieved by creating the templates in Google Drive and then adding them to the organizational templates through the Admin console. While enabling organization branding is mentioned in option C, the core functionality relies on the template gallery feature.


NEW QUESTION # 70
You work for a healthcare provider that uses an external medical billing company to manage patient records and invoices. Your organization's employees need to share patient documents with the billing company's employees for processing. You need to configure access so the medical billing company's employees can view and edit the documents, but they cannot delete the documents. What should you do?

  • A. Create a shared drive. Grant Content Manager access to your organization's employees and the billing company.
  • B. Create a shared drive that is managed by your organization's employees. Grant Contributor access to the billing company's staff.
  • C. Restrict access for the medical billing company's employees by using Data Loss Prevention (DLP) policies.
  • D. Create a group, and add the employees from your organization and the billing company. Create a shared folder on Google Drive. Grant Editor access to the group

Answer: B

Explanation:
Creating a shared drive and granting Contributor access to the billing company's staff allows them to view and edit documents, but not delete them. This is the most suitable approach because it ensures that only your organization's employees manage the overall shared drive, while still allowing external users to collaborate on documents without compromising their integrity by preventing deletion. The shared drive structure also offers better control over document permissions compared to shared folders.


NEW QUESTION # 71
Your compliance team has observed that employees at your organization are frequently resetting their passwords and is concerned about account hijacking. You need to create a solution to notify the compliance team whenever a user updates or resets their password. What should you do?

  • A. Create an activity rule that is triggered by the User's password changed event. Add compliance team members as email recipients.
  • B. Create a new alert by using user log events. Check that the challenge type is "Password", and add the compliance team as email recipients.
  • C. Create and enforce a new password policy for all users in your organization.
  • D. Move all compliance team members into a separate organizational unit (OU). Create and enforce a new password policy for the members of this OU.

Answer: A

Explanation:
Creating an activity rule that triggers on the "User's password changed" event allows you to automatically notify the compliance team whenever a user updates or resets their password. This approach is efficient because it directly ties the event to the rule and sends alerts without requiring manual monitoring or additional steps. By adding the compliance team as email recipients, you ensure they are promptly notified of any changes.


NEW QUESTION # 72
A department at your company wants access to the latest AI-powered features in Google Workspace. You know that copyright offers advanced capabilities and you need to provide the department with immediate access to copyright's features while retaining control over its deployment to ensure that corporate data is not available for human review. What should you do?

  • A. Enable copyright for the department's organizational unit and assign copyright licenses to users in the department.
  • B. Monitor copyright adoption through the administrator console and wait for wider user adoption before assigning licenses.
  • C. Enable Alpha features for the organization and assign copyright licenses to all users.
  • D. Enable copyright for non-licensed users in that department so they have immediate access to the free service.

Answer: A

Explanation:
To provide a specific department with immediate access to copyright's features in Google Workspace while maintaining control and ensuring corporate data privacy, you need to enable copyright for that department's organizational unit and assign the necessary licenses to the users within that OU. This approach allows for targeted deployment and ensures that the features are used within the governed Google Workspace environment.
Here's why option A is correct and why the others are not the appropriate solutions:
A . Enable copyright for the department's organizational unit and assign copyright licenses to users in the department.
Google Workspace allows administrators to manage services and features at the organizational unit (OU) level. By enabling copyright specifically for the OU of the department that needs it, you grant access only to those users. Assigning copyright licenses ensures that they have the required entitlements to use the advanced AI features. Importantly, when copyright is enabled and used within a Google Workspace account with the appropriate controls, the data generated is governed by Google Workspace's data privacy and security commitments, ensuring corporate data is not available for human review in a way that compromises privacy. Administrators have controls over how copyright for Workspace interacts with organizational data.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on "Turn copyright for Google Workspace on or off for users" (or similar titles) explains how to control access to copyright features at the organizational unit or group level. It also details the licensing requirements for copyright for Workspace and how to assign these licenses to specific users. Furthermore, documentation on "Data privacy and security in copyright for Google Workspace" outlines how user data is handled and protected when using these features within a Google Workspace environment, emphasizing controls to prevent inappropriate human review of corporate data.
B . Monitor copyright adoption through the administrator console and wait for wider user adoption before assigning licenses.
This approach delays providing the requested access to the department that needs copyright immediately. Monitoring adoption might be useful for broader rollouts, but it doesn't address the immediate need of the specific department.
Associate Google Workspace Administrator topics guides or documents reference: While the Admin console provides insights into usage and adoption of various Google Workspace services, it doesn't serve as the primary mechanism for granting initial access to new features like copyright for specific teams.
C . Enable copyright for non-licensed users in that department so they have immediate access to the free service.
There isn't a "free service" of copyright directly integrated within Google Workspace that bypasses licensing and organizational controls in the way this option suggests. copyright for Google Workspace is a licensed feature that needs to be enabled and assigned by the administrator. Enabling features for "non-licensed users" in a corporate environment without proper governance is not a standard or secure practice. It would likely mean users are accessing a consumer version of copyright, which would not be subject to the same data privacy and security controls as the licensed Google Workspace version, potentially exposing corporate data to human review outside of the organization's policies.
Associate Google Workspace Administrator topics guides or documents reference: Google's documentation on copyright for Workspace clearly outlines the licensing requirements and the integration within the Google Workspace environment, emphasizing administrative control over its deployment and usage.
D . Enable Alpha features for the organization and assign copyright licenses to all users.
Enabling Alpha features for the entire organization carries significant risks as these features are still under development and may not be stable or fully secure. Assigning copyright licenses to all users when only one department needs it is an unnecessary cost and expands the deployment before proper evaluation and targeted rollout. It also doesn't specifically address the need to limit access to the requesting department initially.
Associate Google Workspace Administrator topics guides or documents reference: Google's guidelines on release channels (Rapid, Scheduled, Alpha/Beta) strongly advise against enabling pre-release features like Alpha for production environments due to potential instability and lack of full support. Controlled rollouts to specific OUs are recommended for new features.
Therefore, the most appropriate action is to enable copyright for the specific organizational unit of the requesting department and assign copyright licenses to the users within that OU. This provides immediate access while maintaining administrative control and ensuring that the usage of AI features within the Google Workspace environment adheres to the organization's data privacy policies.


NEW QUESTION # 73
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